Making Microsoft Outlook Better
Microsoft Outlook is the most commonly used email program on the market today. It has become essentially the industry standard for business email programs. What many people do not realize about Microsoft Outlook is that it has far more power than just functioning as an email program. Microsoft Outlook provides date book calendaring functions, task list management, contact information management, follow-up reminders and more. Microsoft Outlook is the top Personal Information Manager (PIM) in use in business today, and with add-on programs it can offer much more functionality for your business.
Getting the most from Microsoft Outlook
Microsoft Outlook can provide you with a great deal of functionality if you know what you have at your fingertips. The segment of Microsoft Outlook people are the most familiar with is typically email. This is a great place to start. With Microsoft Outlook email you can send messages to individuals, predefined groups, and groups of people in your Microsoft Outlook Contact folder. Once you become familiar with email, moving on to the Microsoft Outlook Contact folder is a good next step. Here you can create an electronic card file for all the people you associate with. You can group them by business or personal and organize them by state, phone number, and more.
Your Microsoft Outlook Calendar lets you create individual or recurring appointments, set pop-up reminders, and send meeting requests via email. With Microsoft Outlook Tasks you can create a To Do list of activities and keep track of your progress.
Learning more about Microsoft Outlook is easier than you may think. One tool that many people forget is the Microsoft Outlook Help function available by clicking the “Help” menu in the top toolbar. Microsoft Outlook Help provides you with a volume of information through the local help files, as well as giving you access to Microsoft Office Online help. All you need to do is type in a question or statement about what you want to do, and Microsoft Outlook Help searches the files for related information.
Rarely will you not find the information you are looking for. If anything, you end up learning more than you set out to. You can also activate the Microsoft Office Assistant. Most people know this as the little annoying paperclip that hangs out on your desktop. This can actually be a very easy interface to access help on Microsoft Outlook, and what’s more is you can change the character to a robot, cat, dog, or other to match your personality.
Powering up Microsoft Outlook
Microsoft Outlook can be a great information manager for your business, but in order to really get the functions you need you may have to look at other applications. This isn’t necessarily an appealing thought if you like working in Microsoft Outlook and dread having to switch to another program. Wouldn’t it be nice to have the features you need right inside your Microsoft Outlook? In order to get what you need, look for Microsoft Outlook Add-ins that provide the functions you require.
There are plenty of programs designed to add functionality to your Microsoft Outlook, so many that it can sometimes be overwhelming. Consider carefully what functions you need and how you want to use them. A good Microsoft Outlook add-in will provide you the features you need, be easy to use, and continue to provide long-term value. Avoid add-ins that change the look of your Microsoft Outlook and add complexity to how you do things. One of the most appealing things about Microsoft Outlook is that it’s easy to use. To get the most benefit from it, keep it that way.
About Avidian Technologies:
Avidian Technologies is a software company specializing in creating software solutions for users of Outlook and Exchange. Prophet, developed by Avidian Technologies on the .NET platform, is the leading contact management and sales CRM software built in Outlook. The company is headquartered in Redmond, Washington. For more information, please visit http://www.avidian.com or call 1-800-860-5534.