10 Tips for Getting the Most Out of Microsoft Word and Excel

Microsoft Office is probably the most popular suite of productivity applications around, with utilizations in the business, personal and educational environments. Free online Excel training and Microsoft Word training opportunities are available to users of the software to increase efficiency and output, regardless of the undertaking. Individuals looking to increase competency levels should seek Microsoft training to master the following skills.

1. Take Advantage of Templates

Microsoft Word comes standard with many templates to aid in the creation of attractive documents such as faxes, flyers, letters, invitations and business cards, and Microsoft Excel is preloaded with a number of templates for generating budgets, calendars, invoices, expense reports and other files.

2. Employ Keyboard Shortcuts

Microsoft training teaches keyboard shortcuts, user friendly features available in both Microsoft Word and Excel to save time performing repetitive tasks, such as adding italicized formatting to selected text, inserting a row in a spreadsheet and printing a document.

3. Insert Graphics and Tables

Sometimes, a graphic element is necessary to illustrate an idea effectively. Inserting graphics like clip art or photographs into a Word file adds interest to an otherwise boring and unappealing document. Tables, such as matrices and tabular lists, are a valuable tool for quickly conveying large amounts of information.

4. Master Mail Merge

Mastery of mail merge is one of the most useful Microsoft Office skills a person can have, combining the data storage capabilities of Excel with the document construction competencies of Word, to quickly produce items such as labels, directories and mass email communications. Microsoft Word training provides step by step instructions for beginners.

5. Develop Drop Down Skills

Obtain Excel office training about using drop down lists, a useful tool for data validation. Include a drop down menu in a spreadsheet to ensure that only certain information can be entered into a particular cell. Data validation can be useful later when sorting a range of cells.

6. Organize with Filter and Sort Tools

Save time classifying information in a Microsoft Excel spreadsheet with the filter and sort tools. Data in a range of cells can be sorted alphabetically or numerically, or it can be filtered to view only the entries that meet established criteria.

7. Learn Microsoft Excel Formulas

Seek advanced excel training to master commonly used excel formulas, such as calculating the sum, average or difference of selected cells, adding date and time to cells and calculating a running total. Formulas can even be copied and pasted.

8. Utilize Freeze Frame and Split Frame Capabilities

One may easily become disoriented when viewing large Microsoft Excel files. As it becomes necessary to scroll farther down the list of information, one may lose track of what data is supposed to be contained in a particular column or row. Advanced Excel training is available to learn how to freeze column headings or a group of cells to reduce confusion.

9. Learn Microsoft Excel Chart and Graph Construction

Another worthwhile Excel office training in which to participate is chart and graph construction. Visual elements like pie charts, line charts and bar graphs can be generated with ease from a range of selected cells to visually express important information. Data contained in charts and graphs is easy to understand with customizable attributes like labels, legends and data points.

10. Share Work with Microsoft Excel Web App

Collaborate with others in a work group utilizing the Microsoft Web application. Easily share and work with other on spread sheets and other Excel files. The Microsoft Excel Web application facilitates productivity, by encouraging teams to work together across physical and geographic boundaries.

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